Q: How do you extract a manuscript's source files out of Editorial Manager?

A: There are two ways of getting the source files of submissions out of Editorial Manager. One can be done by the Journal Office and Editors (as long as they have the relevant permissions granted to them by their system administrator). The other can be done by anyone with Publisher Role permission (this permission is not restricted to the publishing company to internal production team - the system administrator can give this permission to anyone he or she chooses).

1. Download Source Files from Edit Submission action link:

The journal office and Editors have access to the author's source files and can download those files from the Editorial Manager server. This feature is called Edit Submission and is used by journals to download files for editing, for uploading files that arrived outside of the Editorial Manager System, changing submission meta data, and for reordering the way the files appear in the PDF.

To download files, the Editor or journal staff click on Edit Submission, then clicks on Attach Files from the menu on the left part of the screen, then clicks on 'Download'. The files will be downloaded to the user's computer.

This may be done wherever the Edit Submission action is available. This may not be done once a Final Disposition has been set.

2. Download Source Files from Publisher Role Main Menu:

The journal office and Editors set a 'Final Disposition' once a paper has been accepted. The Final Disposition prompts an email to the Publisher or internal production team, informing them that a submission has been accepted and is ready for production.

To download files, the Publisher logs into Editorial Manager and clicks on the 'Download Source Files' link in the action column. This will prompt the download of a zipped file (.zip) which can be downloaded to the user's computer and unzipped so that the component files are available.

Some journals will login as Publisher and download the source files to their own computer. This is done by journals that want to edit or remove files from the accepted submission before the production team gets the files. Files may not be uploaded to the Editorial Manager server at this point, so any edited/changed files must be sent on to the production team outside of the Editorial Manager System./p>